TERMS AND CONDITIONS OF BOOKING YOUR CARAVAN
TERMS AND CONDITIONS OF YOUR BOOKING - UPDATED 15/01/2023
Requests to make changes to bookings once made will incur an admin fee of £25 plus any associated costs (additional persons for example).
Once you have your holiday confirmation from Butlins any amendments are charged at £65 plus any associated costs (name changes, additional persons etc).
Should you arrive on your check in day with additional persons not booked and we have to attend the reception to resolve this will be charged a call out of £50 (plus the above charges) this must be paid before the amendment is made and you can collect your keys to the caravan.
VERY IMPORTANT - We do not accept any cancellation or alteration to booking requests over the telephone, social media, messaging or any other method than by email to - firstname.lastname@example.org and all requests must include the booking reference number.
THE CHARGING OF ELECTRIC VEHICLES IS STRICTLY PROHIBITED USING THE ELECTRICITY SUPPLY AT OUR CARAVANS ANYONE FOUND DOING SO WILL BE ASKED TO LEAVE. THIS IS FOR 2 REASONS - THE COST OF YOUR HOLIDAY DOES NOT INCLUDE A CHARGE FOR USING OUR ELECTRICITY TO CHARGE YOUR VEHICLE. SECONDLY THE WIRING IN CARAVANS IS NOT SUITABLE FOR DOING SO SAFELY ALSO THE WIRES BEING DRAPED OUT OF WINDOWS IS ALSO NOT ACCEPTABLE. BUTLINS HAVE EV CHARGING POINTS PLEASE ASK THEM FOR MORE INFO VIA THE CARAVAN RECEPTION.
Our insurance would be invalid should a fire begin due to overheating of charging equipment.
A £100 deposit is required to book any break, this then becomes the damage/deposit for the holiday, this deposit must be paid by card and is not refundable after 7 days have past from the day of booking.
REFUND OF THIS DEPOSIT CAN TAKE UP TO 14 DAYS BUT IS USUALLY DONE WITHIN 48 HOURS .
The balance must be paid 8 weeks prior to the commencement of the holiday and it is the hirers responsibility to make sure that payment is made on time. A late payment fee of £25 is added for all balance payments more than 7 days overdue.
Please contact us for details of how to make payment. You are welcome to pay in installments weekly or monthly at no extra charge, any payment must be at least £50.
All advertised prices are guide prices only we will confirm the price upon request at the time of booking.
2. LATE BOOKING
Bookings made within 8 weeks of the arrival date will require full payment at the time of submission unless agreed before booking.
Bookings made less than 72 hours prior to the start date will incur a late booking fee of £45 in addition to the advertised cost. This may not be displayed at time of booking but will be added to your invoice. We are charged this amount by Butlins for a late booking to them.
3. CANCELLATIONS & CHANGES TO BOOKINGS
We do advise strongly you to take out Holiday Insurance to cover you for losses should you need to cancel for any reason this includes if any event is cancelled due to adverse weather, no refunds will be made.
If you need to cancel your holiday prior to the start date you need to email us confirming your intention to cancel.
A minimum charge of £100 for cancellation requests will be applied, this being the initial deposit.
Cancellations after 7 days and before 56 days prior to arrival - all monies paid (less deposit and cancellation fee) will be refunded.
DETAILS OF DEDUCTIONS MADE FROM ANY BALANCE PAYMENT MADE FOR CANCELLATIONS WITHIN 56 DAYS OF ARRIVAL. THE DEPOSIT PAYMENT IS LOST IF YOU CANCEL FOR ANY REASON plus the following charge.
56 days or more prior to the start date - £100
55 - 43 prior to the start date of your holiday - £150
42 - 29 prior to the start of your holiday - £200
No refund will be given for cancellation requests within 28 days for any reason. Please take holiday insurance out.
We have no control over the supply and availability of entertainment,goods, services and facilities offered or advertised by Butlins. Any omission to an advertised break or non availability of facilities to include closure of or access to any facility or venue due to restrictions of numbers is not reason for refund by ourselves
You should consider taking out travel insurance to cover these scenarios including ill health or bereavement, family member illness etc. We will assist with claims made under your holiday insurance for cancellations to the best of our ability at all times.
4. ARRIVAL AND DEPARTURE TIMES
The caravan will be available from the time indicated on your holiday confirmation on the day of arrival and after presentation of your paperwork to the Caravan Village check-in team you will handed the keys to the caravan.
4.1 The caravan must be vacated by 10am on the day of departure, late departure is charged at £10 per half hour.
Please leave the caravan in a clean and tidy condition remembering to lock the doors and windows and do not forget to hand the issued keys back into reception. Loss or non-return of keys will be charged so please don't forget!
If you leave at time when the office is closed please hand your keys to the security gate who will ensure they are handed back to reception.
4a. ERRORS AND OMISSIONS
In the event we discover that an error has been made during the booking process or with the price of an advertised holiday we reserve the right to amend that booking up to and including the date of arrival. We reserve the right to cancel any booking at any time, If a holiday is advertised incorrectly we SUES CARAVANS can and will offer that break at its correct price to the booker whenever possible but also we may simply cancel the booking and return any monies paid to the person booking.
All our holidays are advertised as offers to treat only.
Smoking is not permitted inside the caravan and if smoking outside please do not stub cigarettes out on the decking - it's plastic and will mark, please dispose of any cigarette ends and do not leave them on the ground outside the caravan.
Evidence of smoking in the van or damage to the veranda will result in you losing your bond.
No pets are allowed in the caravan and if found you will be asked to leave, this includes visitors to the caravan.
Duvets and pillows are provided for all beds, however you are required to supply your own bed linen or you can hire the linen from our cleaners who will provide this service to you.
Soiled bedding is charged for and will be taken from your bond.,if we discover after your departure soiled bedding we will charge you the cost of replacing the item and a service charge of £10 should it be not able to be laundered.
This may result in your deposit being held until we are satisfied that we are able to launder an item.
If you choose bed linen supply only please ensure you remove the bedding and place inside one of our quilt covers and leave on one of the beds. Bed linen supplied and not fitted by us must be removed if it is not we will charge £10 from your deposit for doing so.
This does not apply to fitted linen as you have paid for the fitting and removal in the cost.
We strongly advise that if you choose to bring your own bed linen that you take a photograph of each bed showing you had linen on, if you do not do this and we suspect you have not used bed linen you will lose your refundable bond.
Gas and electricity is included in the booking price. This does not include the charging of Electric Vehicles.
THE CHARGING OF ELECTRIC VEHICLES IS STRICTLY PROHIBITED - ANYONE FOUND CHARGING A VEHICLE WILL RISK THEIR HOLIDAY BEING TERMINATED - OUR INSURANCE COVER PROHIBITS CHARGING. BUTLINS THEMSELVES WILL ALLOW YOU TO CHARGE A VEHICLE PLEASE ASK AT THE CARAVAN RECEPTION.
9. RESTRICTIONS INCLUDING PASSES
We are not able to accept bookings from single sex parties or groups under 25 years of age without prior agreement.
Any person staying in the caravan must be named on the booking form and have a wristband or pass to enter and use any of Butlins Facilities, any attempt to over occupy the caravan or avoid payment for wristbands/passes WILL result in your holiday being terminated and you will asked to leave the resort without refund. Our inclusive passes are based on 4 persons staying in our holiday homes.
Extra persons are charged at £65 per break/week.
9A. ADULT BREAK ADDITIONAL GUEST COST
The cost is per person on an Adult Music Weekend this includes the wristband for entry to Butlins resort. Please contact us for the additional guest price for your booking.
We cannot accept liability for personal injury or the loss or damage to persons named on the booking form or your personal belongings,this applies to any visitors you may have to the caravan your stopping in. In addition we cannot accept responsibility for damage to or theft from any vehicle parked within the boundaries of the caravan plot, this should be covered by your own holiday insurance.
11. DAMAGE/LOSS BONDS AND DEPOSITS
We do ask for a deposit of £100 at the time of booking, this is then becomes the damage deposit and is payable in addition to the cost of your holiday.
(£100 is the minimum amount for adult weekends and an additional bond may be required at our discretion).
Any damage found after your departure is chargeable, this includes accidental damage, that said each incident will be treated on its own merits so please do let us know if anything gets damaged accidently, if you cause damage or break something and it is obvious you have attempted to hide this from us then you will forfeit your whole deposit.
You are expected to leave the caravan in a clean and tidy condition upon your departure, if you choose to not do this you may well be charged an extra cleaning charge of £45.
Damage, missing items or soiling of the carpets, bedding, mattresses, quilts pillows etc. will be charged for.
Evidence of smoking or pets in the caravan (damage or smell) - your bond will be lost in full.
The lead guest is responsible for all guests behaviour and only those named on booking form will be able to stay in caravan.
You cannot buy additional passes yourselves and all guests staying in the caravan must be named on the booking form. The deposit is also retained if you break any of the rules regarding over occupancy.
12. BOOKING DEPOSIT
Your deposit secures your holiday and until payment is made to us we cannot guarantee that your chosen date is yours and we will continue to advertise your date until that payment is made. Any verbal or written quotes are valid for 24 hours ONLY price may vary after this time,
13. FAKE TANNING PRODUCTS - HAIR DYE- TATTOO INK
We do not allow the use of these products inside our caravan the spray tan leaves a residue that adheres to all surfaces, Any evidence of fake tan on our linen, carpets, curtains or anywhere else will result in full loss of your bond.
Tattoo ink damage - Any staining from fresh tattoos will result in loss of bond.
14. VERY IMPORTANT IF YOUR BOOKED ON AN ADULT MUSIC WEEKEND WITH US.
Please check we have been given the correct details of all guests including dates of birth and please please remember to read the confirmation you will get from Butlins once we have submitted the booking to Butlins.
Once you have the confirmation ANY alterations to the bookings are charged at £25. Any guests arriving without photo ID (either photo driving licence or passport) will not be allowed to check in by Butlins.
We charge £50 for a call out to resolve any check in issues. In addition Butlins charge £45 to amend a booking within 48 hours of arrival and any other associated costs. This will need to be paid in cash before you can check in. It is imperative you all have Photo ID.
15. CHANGES OF HOLIDAY HOME
Sometimes the holiday homes we advertise and you book may need to be changed at short notice, this is not ideal for anyone but things do happen very occasionally, for example there may be an electrical issue or the boiler may be broken and we are awaiting parts to repair etc. If a caravan is not in a condition we can allow you to use it we may offer alternative accommodation to you, this may be a caravan of a different grade, if the replacement caravan is of a higher grade you will not be asked to pay for that upgrade but if we have to offer you a lower grade than you booked you are entitled to a refund of the difference between the two grades.
As we act as agents for private owners we cannot always guarantee a particular holiday home will be available but we will always try to offer you alternatives and we will also use our contacts to find a caravan with another company on the Butlins site. We cannot guarantee any specific location for a replacment and you accept that you may be in a different area should your booking need to be moved. No refunds for change of location will be made.
16. COVID-19 - CANCELLATIONS - REFUNDS
We no longer accept any cancellation due to COVID-19. Holiday insurance is freely available now covering all aspects of cancellation due to COVID-19.